Grayling Communications Ltd is part of the Huntsworth plc group of companies (the Huntsworth Group). This Privacy Notice explains how we use any personal data (also referred to as ‘information’) we collect about you. It describes:
2. What information do we collect about you?
We collect information about you:
3. How do we use your information?
We use your information to:
We will rely on one of the following legal grounds (as appropriate) to process your personal data:
4. Who do we share your information with?
We share information with the following third parties:
Some of these third parties are based outside the European Economic Area (EEA) in, amongst others, the following countries: the United States of America, China, Hong Kong, Singapore, the United Arab Emirates, Qatar, Kenya and Russia.
If we do transfer your information from the EEA to a jurisdiction outside the EEA, we will take appropriate steps to protect that information which includes: (i) entering into an agreement with the third party which includes clauses that the EU Commission has determined offers adequate protection for your information, a template copy of which is available at https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/model-contracts-transfer-personal-data-third-countries_en; or (ii) otherwise ensuring that information would only be transferred to third parties in jurisdictions that the EU Commission has determined offers adequate protection for your personal information.
5. What are your rights in relation to our use of your information?
You have rights under data protection law in relation to our use of your personal data, including to:
If you have subscribed to us or agreed to be on a contact list to receive information from us, you can ask to be removed at any time by using the unsubscribe link included in any e-communications or by emailing firstname.lastname@example.org.
If you have any questions about these rights, or you would like to exercise any of them, please contact us by submitting a request to email@example.com – additional details of how to get in touch are set out in section 7 below.
6. How long do we keep your information?
Personal data of employees and freelancers will be kept for no longer than is necessary, and that period of time will be determined with reference to applicable statutory limitation periods in your jurisdiction.
Our policy is to destroy employment applications 1 (one) year after their submission if they have not led to an offer of employment, unless during the submission process you agreed to a longer retention period on the basis of being considered for future work opportunities we may have. If you are engaged with us ‘to perform a contract’, then local market data retention legislation may apply to elements of the information you supply to us
Any other information obtained as set out in section 2 above will be kept for no longer than is necessary and will be determined with reference to applicable statutory limitation periods in your jurisdiction, or otherwise as agreed between us.
We will keep our retention policies under review to ensure that your data is not stored for longer than is strictly necessary.
7. How to contact us?
If you have any questions about this Privacy Notice or the information we hold about you, you can contact us:
Enquiries from outside of the European Union can still be made via the above email or postal route.
8. Changes to this Privacy Notice
We keep this Privacy Notice under regular review and we will place any updates on this webpage.
This Privacy Notice was last updated on 3 May 2018.